Finance and Accounts Division
Mission
To secure adequate funding for the Ministry its Agencies and Departments to support their strategic objectives.
Functions
There are four functional areas within the Unit. These are:
- The salaries section which is headed by a supervisor and three staff members. They ensure that the twelve hundred members of staff composed of monthly and fortnightly paid are paid on time and correctly. They prepare salary letters for refunds from statutory bodies and also perform the requested salary deductions and funds remittance to entities indicated by staff.
- The payments section is the hub of the department. All bills for eleven heads of estimate are processed for payment along with staff motor vehicle upkeep, mileage payments, subsistence, petty cash reimbursements and other reimbursables.
- The main accounts section prepares monthly and annual expenditure statements to be sent to the Ministry of Finance and also to the Auditor General’s Department. Monthly statements are also sent to Unit and Departmental heads.
- The budget and commitment Section collates the annual budget for the thirteen heads of estimate which fall under the preview of the Ministry of Justice.
Legislation
The Unit is governed by the Financial Administration and Audit Act (FAA) which guides what are permissible accounting practices. The Government’s Procurement Guidelines are also used to determine that proper procurement procedures have been followed. The Government’s Staff Orders are also used to determine the allowances and payments permitted in special circumstances.
